Playing Catch-Up

This is the time of year things seem to pile up.  Maybe it’s the looming deadline of taxes. Maybe it is that March is the first part end of the first quarter of the year.  Now then is a good time to look at what you can do to get caught up.

First Get Focused

One of the best things you can do is to take a moment of pause to catch your breath. Breathing deep is a good way to  slow down any rushing or racing thoughts.  Getting still and focused is the goal here.

List the Top Five Projects

After you have taken a few deep breaths, consider making a list of the top five projects looming. To simplify, you can use the project hand or just write the projects 1 – 5 on a piece of paper.

Find the Deadlines

List any deadlines or due dates you know.  Taking time to assess the projects and their deadlines is a key component of project planning.

Look to Delegate

Review your list for some of the items or components that can be delegated. If you find some, work on assigning what you can to the available staff.

Plan Your Time

Next focus on planning your available time. Fill in the white spaces in your calendar with pieces and parts of the projects.

Get Accountable

Hold yourself accountable to your calendar. Plan your day around your calendar, instead of letting your day just float by.

Avoid Distractions

Avoid taking on unnecessary projects or concerns to allow yourself to finish what you need to do.  Practice saying “no” to unnecessary things or activities.

Before long you will be back on track.   Your path is unlikely to be without some bumps or curves, but with a list and deadlines you are likely to be able to be more productive and focused towards your goals.

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Filed under Caregiving, Client Management Strategies, Goal Setting, Knowledge, Organizing, Productivity, Techniques, Terms, Thinking, Time

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