Lots of articles have been written about getting started on a project, but less time and energy has been focused on discussing wrapping up a project once it has been completed.
The components of successful project wrap up are:
Appreciation – Congratulate and give verbal and/or written appreciation to those that helped. An old fashioned card sent by post or mail means you took some extra time and thought. This type of “Kudo” is often kept as a reminder of projects done. Companies with larger budgets might consider giving employees or contractors gift cards to local restaurants, spas or even an overnight or weekend stay at an area resort.
Lessons Learned – Schedule some time to go over what worked, and what didn’t. This is usually a given when it is a big project, but an evaluation meeting can be held with smaller projects and provide some valuable feedback.
Passing or Bringing the “Knowledge Management Info” along – Compile the helpful contact and vendor lists, organizational charts, project flow charts, and templates.
Identify the Team Members Strengths – Once a project is completed, it is an excellent time to review the strengths and developing or emerging skills of your team.
Purging the Paper and Physical Extras – Spend some time doing a “paper” clean-up and culling out some of the physical project items such as banners, handouts, brochures. Decide if you are going to save, shred or recycle.
Clean up your Computer Files – By taking time to organize, analyze and archive your computer desktop and folders, you are making room and space for your next big project. You are also removing redundant files that clutter up folders and make searches less productive.
What other helpful things do you do to wrap up your projects?