Wrapping Up a Project

Lots of articles have been written about getting started on a project, but less time and energy has  been focused on discussing  wrapping up a project once it has been completed.

The components of successful project  wrap up are:

Appreciation – Congratulate and give verbal and/or written appreciation to those that helped. An old fashioned card sent by post or  mail  means you took some extra time and thought. This type of “Kudo”  is often kept as a reminder of projects done.  Companies with larger budgets might consider giving employees or contractors gift cards to local restaurants,  spas or even an overnight or  weekend stay at an area resort.

Lessons Learned – Schedule some time to go over what worked,  and what didn’t. This is usually a given when it is a big project, but an evaluation meeting can be held with smaller projects and provide some valuable feedback.

Passing or Bringing the “Knowledge Management Info” along – Compile  the helpful contact and vendor lists, organizational charts, project flow charts, and templates.

Identify the Team Members Strengths – Once a project is completed, it is an excellent time to review the strengths and developing or emerging skills of your team.

Purging the Paper and Physical Extras – Spend some time doing a  “paper” clean-up and culling out some of the physical project items such as banners, handouts, brochures. Decide if you are going to save, shred or recycle.

Clean up your Computer Files – By taking time to organize, analyze and archive your computer desktop and folders,  you are making room and space for your next big project.  You are also removing redundant files that clutter up folders and make searches less productive.

What other helpful things do you do to wrap up your projects?



Filed under Client Management Strategies, Knowledge, Organizing, Productivity, Terms

3 responses to “Wrapping Up a Project

  1. Excellent post here. I must say that I try to be very efficient with this but.. evey once in a while I have to deal with a very messy desktop, one of the last items I seem to get around to.

  2. Messy desktops often start to occur when we are in the middle of something. Taking 5 minutes upon noticing the “messy desk” may save you 15 minutes in searching later on.

    Your photos on your site are really interesting also.

  3. Ooh, I like this one. Excellent topic and points you’ve made, Terry. I worked in an engineering office, and people would get very excited about new construction or renovation projects. Everyone loves being in the spotlight of “newness” and being a part of an effort that produces visual results. However, once the occupants had moved in and the high-profile status had settled, few were left to upgrade the project folders or revise the as-built drawings to show how the design had changed during construction.

    But when the next project for that building would come up (several years later), the construction details had long been forgotten and everyone would want to see the as-built drawings or the catalog cuts for the fixtures that had been installed.

    If you need extra motivation, think of how wrapping things up properly now will benefit you later. You’re not doing the clean-up work for the project just completed; you’re doing the advance planning work for a project yet to be developed.

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