Clients often ask me what they can do to help organize their colleagues, volunteers and associates. Here are five secrets to organizing others:
State your needs in specific and concrete terms. Be sure to set deadlines.
Susan, Can I please have the factory data for the Smith Report by Tuesday morning. That will enable me to have time to submit my report on time.
2. Train and explain “Why”
When you are implementing a new system or trying to motivate someone to change their habits you need to be able to explain the process step by step or in sequence.
Susan, please use the subject heading “Smith Data” when you are sending the factory report excel sheet to me. This helps me locate it in my email box.
Sam, when you are completing the on-line supply request order you have to utilize your employee code in the top box. List the product numbers with the added location prefix IOU. This will ensure we get the order at our plant without delay.
3. Reward and Appreciate
We all work better in a positive environment. When you see new behavior or habit’s, praise the individual and their undertaking.
Sue, I appreciate your efforts to make the deadline for the Smith Report.
4. Be Creative
Getting organized takes some creativity and thinking outside the box. Think of how you can streamline or organize the work. Brainstorm and develop some forms for routine tasks. This helps others provide information to you in a consistent format.
Work with your team to identify, categorize and organize new projects as soon as possible. Let them join the “how shall we organize this?” process. They may have ideas that enhance your own.
5. Lead to Succeed
Your own effectiveness and the results that occur because of being organized is the best of all motivators for others.
So, what about you? Do you have a sixth or seventh way to organize others? Your comments are invited!